Create to do lists that you can check off as you go!
What is a To Do List?
What is a to do list? The definition is a simple one. It’s a list of tasks you need to complete, or things that you want to do.
Most typically, they’re organised in order of priority. Traditionally, they’re written on a piece of paper or post it notes and acts as a memory aid. As technology has evolved we have been able to create a To Do lists with excel spreadsheets, word documents, email lists, To Do list apps, microsoft to do and google to do list to name a few. You can use a to do list in your home and personal life, or in the workplace.
Having a list of everything you need to do written down in one place means you shouldn’t forget anything important. By prioritising the tasks in the list you plan the order in which you’re going to do them and can quickly see what needs your immediate attention and what tasks you can leave until a little later.
The Key to Efficiency
Do you often feel overwhelmed by the amount of work you have to do? Do you find yourself missing deadlines? Or do you sometimes just forget to do something important, so that people have to chase you to get work done?
All of these are symptoms of not keeping a proper "To-Do List." These are prioritized lists of all the tasks that you need to carry out. They list everything that you have to do, with the most important tasks at the top of the list, and the least important tasks at the bottom.
By keeping such a list, you make sure that your tasks are written down all in one place so you don't forget anything important. And by prioritizing tasks, you plan the order in which you'll do them, so that you can tell what needs your immediate attention, and what you can leave until later.
To-Do Lists are essential if you're going to beat work overload. When you don't use them effectively, you'll appear unfocused and unreliable to the people around you.
When you do use them effectively, you'll be much better organized, and you'll be much more reliable. You'll experience less stress, safe in the knowledge that you haven't forgotten anything important. More than this, if you prioritize intelligently, you'll focus your time and energy on high-value activities, which will mean that you're more productive, and more valuable to your team.
Keeping a properly structured and thought-out list sounds simple enough. But it can be surprising how many people fail to use them at all, never mind use them effectively.
In fact, it's often when people start to use them effectively and sensibly that they make their first personal productivity breakthroughs, and start making a success of their careers. The video, below, gives some tips on how you can start to use To-Do Lists more effectively.
One of the most important reasons you should use a to do list is that it will help you stay organised. When you write all your tasks in a list, they seem more manageable. When you’ve got a clear outline of the tasks you’ve got to do and those you’ve completed, it helps you stay focused. While freeing up space in your mind for other more creative tasks.
When you complete a task, you can cross it off your list. This gives you a sense of progress and achievement, something you’ll lack if you’re always rushing from one task to the next. If you feel a sense of achievement, it spurs you on and motivates you to keep moving forward.
But that’s not the only benefits of a to do list. Here are a few more:
Improves your memory: A to do list acts as an external memory aid. It’s only possible to hold a few pieces of information at one time. Keep a to do list and you’ll be able to keep track of everything, rather than just a few of the tasks you need to do. Your to do list will also reinforce the information, which makes it less likely you’re going to forget something.
Increases productivity: A to do list allows you to prioritize the tasks that are more important. This means you don’t waste time on tasks that don’t require your immediate attention. Your list will help you stay focused on the tasks that are the most important.
Helps with motivation: To do lists are a great motivational tool because you can use them to clarify your goals. You can divide your long-term goal into smaller, more achievable short-term goals and as you tick each one off your list, your confidence will increase.
What is a To Do List in business and why is it important?
It seem such a simple solution by putting pen to paper and taking time out of your day to create a to do list, a plan for your day helps define your challenges and goals. Preventing time being wasted trying to identify what is the next most important task to tackle next and even more important makes sure you don’t forget to do something important.
To-do lists offer a way to increase productivity, stopping you forgetting things, helps prioritise task, manage tasks effectively, use time wisely and improve time management as well as workflow.
To do lists come in all shapes and sizes. It always used to be something that you would write using pen and paper, but thanks to technology there’s an app that can come to the rescue. What makes a good to do list app?
Tasks should be fast to add and organise
There should be a variety of ways to organise the tasks
Ability to plan your workflow
Reminders for any self-imposed deadlines.
Allocation of tasks if using it for task management with a team. Team to-do list allows you to assign to the best person for the job.
Able to synch between different platforms
All it takes is just a few minutes every day to keep a to do list up to date. With a to do list, you can complete goals without wasting time trying to figure out priorities. Your productivity will increase, you won’t forget things, your time management will improve and you’ll be able to manage your tasks more effectively.
BooksMatic has easy to create and check off to do lists
We have an easy to use interface that you can access from any page. You can easily check off the items in your to do list as you go!